Skip to content

Professional profiles & standard costs

Professional Profiles & Standard Costs

Professional Profiles

ITM Platform calculates task and project costs based on professional profiles (categories) and their associated standard costs and rates.

To assign a user to a task or activity, they must first be linked to at least one position within the organization, which associates them with a professional profile.

  1. Navigate to the ORGANIZATION menu and select Category and Rates.
  2. Add a new category:

  1. Provide the required Category Name:

Using professional profiles, ITM Platform calculates cost estimates and actual costs based on the assigned profile. It is recommended to define profiles that align with organizational standards or professional conventions, such as engineer, analyst, or marketing technician.

Standard Costs

ITM Platform distinguishes costs by type: global standard costs and costs by profile or category. These enable accurate cost tracking even when the working team or professional profile isn't defined.

What are Global Standard Costs

Global standard costs are general hourly rates used when professional profiles are not defined.

They are used to facilitate budget calculations per hour without needing to assign a specific category.

  1. Go to the ORGANIZATION menu, select the COSTING option, and navigate to Category and Rates.
  2. Under Global Standard Cost, define the default cost type:

Categories Standard Cost

The Categories Standard Cost section includes three columns: - Employee Standard Input Cost - General Standard Input Cost - Standard Bill Rate

Each column displays the current value associated with a professional category. Use this section to define standard cost rates for internal personnel based on their roles and billing structure.

When should you use Global Standard Costs instead of Category Costs? - Use Category Costs when team members’ professional profiles are already assigned. - Use Global Costs when profiles are unknown or not yet defined, allowing consistent budget estimation.

Effort Estimation and Cost Application Rules

When estimating effort, all three cost types may be applied depending on the assignment method:

  • Assign by Team Member
  • If the user is an employee, the Employee Standard Input Cost is used.

  • If the user is a provider, the Provider Fees apply.

  • Assign by Professional Category

  • The General Standard Input Cost is applied.

  • Revenue and Billing

  • If you use the revenue feature to invoice internal or external clients, the Standard Bill Rate is used.

For example, if you estimate effort only by professional categories (i.e., unassigned effort), then the General Standard Input Cost is the only one used.

The diagram below illustrates how costs are defined and utilized in ITM Platform: